Choice of legal basis for processing personal data (applies to a single event)

You must always have a legal basis to collect an attendee's personal data, and you must inform the attendee of the collection. In EasySignup, there are three to four different types of processing of the attendees' information, which the antendee is informed about in the cookie and privacy policy in the terms of registrations:

The types of processing are:

• Processing of the information entered, i.e. the information an attendee provides in connection with the registration for an event.
• Processing of information when an attendee visits the registration page.
• Processing of information when an attendee receives a payment reminder by e-mail.
• Processing of information in relation to passing on the list of attendees.

The processing of information in relation to an attendee receiving a reminder by e-mail is only relevant if there is payment to attend in the event in question.

In the cookie and privacy policy in the terms of registrations, a number of legal bases for why you may collect personal data for the processing described above have been inserted by default as standard.

You can choose to change the legal basis for processing personal data if your legal basis for processing personal data makes it necessary to adapt the standard in the cookie and privacy policy in the terms of registrations. However, you cannot opt out of certain legal bases for the processing of personal data, as EasySignup is used for the administration of events. 

If sensitive personal data is collected for an event, you must insert information for the attendee about the processing of the sensitive personal data in connection with the creation of the sensitive personal data. This happens on the individual event under the tab "Registration" -> "Attendee information" when you edit it. See how to insert information about processing of sensitive personal data in this guide.

There may be a difference in the legal basis for processing personal data, depending on whether payment is required to attend the event or not. If it is possible to accept payment for an event on the account, it will be possible to set the account's legal basis for events with and without payment.

Here below you can see how to change the legal basis for processing personal data for a single event. You can also change it generally for all events. You can find that guide here. 

• Find the event in the overview and click on the edit icon to get to the page where you can edit the event.

• Find the personal data tab. Here you will find the section "Legal basis for processing of personal data", where you can change the legal basis for processing personal data under the 4 types mentioned at the beginning of this guide.

• You can choose to follow the account's general settings, which apply to all events, or choose something else, e.g. "Other legal basis" (1), after which you can choose the article or articles (2) that apply to the processing.

Note: If you plan to create tickets or additional services that cost something, we recommend that you make your selections in both columns. Then the settings are suitable if you create tickets or additional services at a later date, which have a cost. 

• You may choose to preview the terms of enrollment based on your selections before accepting them.

• Click "Save and stay on page" to continue editing the event or "Save changes" to return to the overview. Both buttons are at the bottom right of the page.